Cultural Exchange Meeting 1-26-09

Cultural Exchange Meeting
Meeting Minutes 1-26-09
Submitted by: Karen Harpole

WHAT--The name of the event will be The River Peoples Cultural Exchange.

WHEN-- It will be held on Friday, May 15, 2009—exact hours to be determined, the Chinese delegation will arrive about 4:30 PM and stay for 2 – 3 hours.

WHERE—Lyle Park Place This location provides rooms for the entertainers to change clothing, bathrooms, an open park for entertainment and info booths, proximity to the museum and Lions’ club for food prep. Pam Essley will make contact with Eric Swanson regarding use of his property for event parking.

FINANCE

Budget—A beginning budget of $8,000 was suggested.
Entertainment—There are 3-5 Tribal Groups willing to come and entertain with various dances, drumming and legends. The cost for travel and performances is $6,000.
Insurance—Sherri Starkin has checked on the cost for a one day event for 1,500 people—approximately $383.
Food Permit--$30.
Advertisement, PA System, Program Printing, Tent for Dancers, Parking Personnel—Estimated at $1,500.

Bank Account—Barbara Sexton will approach the Lyle Community Council about piggy-backing onto their non-profit account for this event.

Fund Raising—Discussed the possible need for a Sponsorship letter. Sources for fund raising were explored.
T-shirts/Posters--$2,500 Oren Johnson has offered a silk screen to be used for posters, advertisements and T-shirts.
Donations—Chief Wilbur has volunteered $500 to start us off. We will make appeals to the Lyle community and surrounding area for more individual donations. We will also approach the Lyle Community Council (Barbara Sexton), the Columbia River Gorge Commission and Mercy Corps (Simon Sampson), and Klickitat Economic Development (Dave Sauter) for donations.
Sponsors—Oren Johnson will approach GOGGLE, INSITSU, and SDS for corporate sponsorships.
Plate Dinner—A suggestion of $15.00 per person

FOOD
The Lyle Lions’ Club has been reserved for May 15th. Food to be donated by the tribe. Committee will need to provide drinks, ice, paper goods, coolers, tables.

ENTERTAINMENT
Invocation and Color Guard—Klickitat Cascade People and Earl D. Lane, Lyle Methodist minister
M.C.—one from Columbia River Chiefs and Lyle Cultural Exchange committee
3 – 5 Tribal Groups to provide dances, drumming and legends
2 Teepees—Chief Wilbur
Mary Schlick from Maryhill Musuem will donate Native American baskets to the Lyle Museum for viewing
Will explore the possibility of having Michael Friend and Lorie Hull making a video of the event.

Do we need to research Chinese customs? Harry Moss has a nephew in Portland who could help us with interpreting.

We need to contact Law Enforcement regarding needs for traffic control and security.

NEXT MEETING—FRIDAY, FEB.6TH AT 10:00 AM LYLE METHODIST CHURCH

Attendees: Karen Harpole, Simon Sampson, Oren Johnson, Pam Essley, Dave Sauter, Barbara Sexton, Rollean, Sherri and Don Starkin, Harry Moss, Wilbur Slockish Jr., Ray Colfax, Johnny Jackson