Cultural Exchange Meeting 03-09-09

Cultural Exchange Meeting
March 9, 2009
Minutes prepared by Don & Sherri Starkin

Present: Pam Essley, Oren Johnson, Sondra Clark, Michael Friend, Jill Arens, Lori Hull, Don & Sherri Starkin, Portia Masterson, Roger Hull, Simon Sampson, Chief Wilbur Slockish Jr., Julie Larson, Barbara Sexton, Rosemarie Hop, Chief Ray Colfax

Meeting called to order 10:00 AM

Simon called for introductions from those present.

Oren presented a drafted flyer for soliciting donations/contributions. P.O. Box corrected to 952. Barbara made motion to approve donation flyer, Pam seconded it. Motion passed.

Barbara Sexton opened Cultural Exchange bank account with a donation from Lyle City Council.

Record of donors will be kept in the meeting minutes, amounts donated will not be shown in minutes. Lori Hull/Barbara Sexton will act as treasurers.

Jill Arens mentioned that US Forest Service and Columbia River Gorge Commission will make donations.

Oren stated that he will do thank you letter for donations.

Oren presented examples for the screen print poster that he will have ready 4/1/09. 150 in total will be produced. 30 will be given to the Chinese delegation and translators. Remaining posters will be offered for sale. T-shirts with screen print image will also be for sale. Jill suggested poster’s be given to large donors.

Simon asked status of event flyer as groups are asking for it and this will help us verify attendance #’s. Lorie Hull presented in draft form. Several suggestions were made and Lorie will come back to next meeting with a revamped flyer. Simon and Barbara volunteered to be contact people on event flyer.

Chief Wilbur expressed concern for any photos that could be used for commercial purposes.

Jill will invite federal, state and county officials to the event. She will also do press releases.

Pam contacted N.W. Chinese organizations trying to notify local Chinese group’s of the event.


Barbara to inform local business’s of the event.

Pam & Harry Moss met and have made a lot of progress in the site preparations. Pam had several questions for the group. Group decided no tent. Other items discussed included stage, bleachers, porta potties, seating arrangements, parking, shuttle bus, power for a vendor, vendor booth’s & use of school building for dancers.

Portia asked for information on how to manage trash collection and recycling. She asked about size of garbage container.

Julie asked if we had plans for hand washing station. Yes we will have this.

Michael Friend introduced himself. He is working on a local Gorge project and offered to video event. That part would be free but if we wanted DVD of event that would have a probable price tag as an editor would be advisable. The group would really like the DVD to preserve history. Rosemary made a suggestion how to possibly get a grant. Pam will follow up on grant. Michael also advised he would like to do live interviews at event. Group is receptive to this. Signature releases need to be signed before interview done.

Sherri advised she would check price of insurance again for the event. A question was also asked about permit for event. Barbara will follow up with David Sauter.

Next meeting will be held March 30, 2009, 10:00 AM at United Methodist Church.

Meeting adjourned 11:40am.